Gaylord Area Jaycees
Special Board Meeting Minutes
January 27, 2002
Lori called the meeting to order at 3:30 PM.
Present: Lori Dobosy, Secretary/Treasurer; Traci Klein, Membership VP; Mariah Passingham, Community VP
Mariah opened the meeting by notifying us that Management Vice President, Sally Kuzmik resigned her position. Prior to the meeting, Matt Smith was contacted to see if he would be interested in the position if it were offered to him. Matt would be interested in the position. Motion by Lori, second by Traci, that we appoint Matt the new Management Vice President. All in favor. None opposed.
The open position of IDVP was discussed. Motion by Mariah, second by Traci, to ask Amy Sue Groters to be the new IDVP. All in favor. None opposed.
Project updates were next on the agenda. Traci reported that the middle school dances are going well. The next dance will be February 22 from 8 10 PM.
The garage sale project is going nowhere. Both Lori and Traci volunteered to be on this committee.
Mariah reported that Winterfest kids games are under control.
Traci has been in contact with Norm White regarding Winterfest team sports. He has been contacting members to make a team.
Celebrity Night was the next project discussed. We will check with Sally to see if she is still interested in doing this project.
Business presentations were discussed next. The concensus was we need to increase our membership but we also need to increase our bank account. By April, we hope to have the funds to seriously work on doing the presentations. As an alternative, it was suggested that we do another M-Night and to see if Jets will donate the pizza. The board decided to work on a CPG for this project.
Lori presented the board with the proposed budget. After a few minor changes, Lori made the motion, second by Mariah, to accept the proposed budget with changes. All in favor. None opposed.
Bylaws were next on the agenda. Lori presented the board with an oral bylaw outline. The printed copy will be ready for board approval in February and membership approval in March.
The Frankie Percha Scholarship form is done and on file with the Secretary.
Mariah reported that the first monthly social went well and that she is looking forward to the next.
Amy Sue Groeters joined the meeting at this time. After being given a description of the office of IDVP, Amy accepted the position.
Lori presented a fundraising idea to the board. The idea is a Monopoly style game where the properties are local businesses who buy ads. She explained that this is a no risk project as we do not order the game until we sell the advertising. The advertising pays for printing the game and game sales are pure profit. Motion by Amy, second by Lori, to move forward with this project. All in favor. None opposed.
Mariah told us about some of the things she learned at LOTS. The board decided to adopt the policy of submitting a started CPG for any project for the board to consider.
Mariah had copies of several different newsletter layouts. The board looked at the different newsletters and marked the things they liked. Mariah will get with Wendi, the newsletter editor, to show her the improvements wed like made, as well as what Michigan Jaycees looks for in juding newsletters. It was also decided that we include a membership roster in each newsletter.
The chapter plan was next on the agenda. As it was getting late, a special board meeting was called for Monday, February 10 at 6:30 PM at Tracis, to work on the chapter plan.
Meeting adjourned 6:00 PM.
Lori D. Dobosy